Know the tender.Win the opportunity.
Phrova turns your company knowledge into a competitive advantage — reducing the administrative burden of tenders, compliance documentation and ESG requirements for engineering, construction and renewable energy SMEs.
AI assists. Your team decides.
The problem
Your team shouldn't spend hours proving what your business already knows.
SMEs repeatedly answer the same questions across tenders, questionnaires, audits and compliance processes — while the answers already exist somewhere in the business.
The same information, requested again and again
“Where did we save the latest version?” shouldn't be part of your tender process.
Information spread across the business
- SharePoint & Microsoft 365
- Email threads
- PDFs and Word documents
- Previous tender submissions
- Spreadsheets
- Individual employees' knowledge
How it works
Turn your company knowledge into a competitive advantage.
A four-stage workflow that reduces repeated administration while keeping your team in control.
Upload
Add your company documents — policies, certificates, previous submissions and supporting information.
Understand
Phrova organises your information into one searchable knowledge hub and identifies what matters.
Assist
Draft responses to tender questions and highlight gaps, using information your business already holds.
Review
Your team reviews, edits and approves every response before anything is submitted.
AI assists. Your team decides.
Product
Everything you need to stay tender-ready
Built around the everyday reality of chasing certificates, updating policies and answering the same questions — designed for SMEs.
AI Tender Assistant
Identify tender questions and help draft responses using your company's existing information.
Company Knowledge Hub
A central source of truth for policies, certificates, previous submissions and company information.
Document Intelligence
Analyse uploaded documents and identify useful information, dates, requirements and evidence.
Compliance Tracker
Track certifications, insurance, policies and other important renewal dates.
Gap Detection
Highlight missing information, missing documents and areas that may require attention.
Net Zero & ESG Support
Help organise and reuse information relating to sustainability, ESG and Net Zero requirements.
Product demonstration
From tender question to confident response.
An illustrative view of how Phrova supports a typical tender question — always with sources attached and a person in the loop.
Tender question
“Please describe your organisation's approach to quality management.”
Section 4.2 — Quality Management Systems
Phrova searches your knowledge hub for relevant policies, certificates and previous answers, then drafts a suggested response for your team to review.
AI Suggested Response
“The organisation operates a documented quality management process supported by established policies and procedures…”
Sources used
Your team remains responsible for reviewing and approving responses before submission.
Before & after
Less searching. Less copying. Less administration.
A typical process today
- 1
Receive tender or questionnaire
- 2
Search for information across the business
- 3
Chase colleagues for the latest versions
- 4
Copy and reformat previous responses
- 5
Check documents are still valid
- 6
Submit under time pressure
With Phrova
- 1
Receive tender or questionnaire
- 2
Ask Phrova for a first draft with sources
- 3
Review, edit and approve as a team
- 4
Track renewals and document validity
- 5
Submit with confidence
Industries
Built for compliance-heavy sectors
Phrova is designed for SMEs in engineering, construction, renewable energy and energy supply chains — starting in Scotland and the wider UK.
Engineering
Tenders, frameworks, supplier audits and technical compliance questionnaires — supported by the documentation your engineers already produce.
Construction
Health & Safety documentation, certifications and pre-qualification questionnaires, organised and reusable across every bid.
Renewable energy & energy supply chains
ESG requirements, Net Zero reporting and supplier assessments, with evidence gathered in one place.
Customer value
What your team gains
Phrova is designed to reduce the time, effort and uncertainty involved in answering procurement, compliance and ESG requirements.
Reduce administrative workload
Spend less time searching for information and repeatedly answering the same questions.
Improve consistency
Use existing company information and previously approved responses as a starting point.
Reduce information gaps
Identify missing documents or information before they become a problem.
Preserve organisational knowledge
Reduce dependence on individual employees remembering where information is stored.
Respond faster
Help teams find relevant information quickly when tender deadlines are approaching.
Pilot programme
Help us build the future of tender and compliance management.
We're working with a small number of UK SMEs during the Phrova pilot phase — testing the platform on real tenders, questionnaires and compliance workflows.
- Help shape a product built for businesses like yours
- Hands-on support while your documents are organised
- Early access to the tender assistant and knowledge hub
- Feedback that directly influences the roadmap
- Founding-partner recognition if you continue after the pilot
- A direct line to the founder
Responsible AI
Built for responsible compliance automation
Phrova is designed so that automation supports your team — it doesn't replace their judgement or responsibility.
Human review
Your team reviews, edits and approves every response before submission.
Source-based responses
Suggestions are drawn from your company's own documents and information.
Clear document references
Every suggested answer points back to the sources it came from.
User control
You decide what is uploaded, what is used and what gets approved.
Auditability
Responses and approvals leave a clear trail your team can follow.
Secure document handling
Company documents are handled with appropriate care and access controls.
Appropriate access controls
The right people in your team see the right information.
Our commitment
Phrova is committed to responsible and transparent use of AI. Human review and approval remain central to the platform's design.
About Phrova
Making compliance less of a burden.
Phrova was founded on a simple observation: most small and medium-sized businesses already hold the information they need to win work — it's just scattered, outdated or hard to find. We're building a platform that turns that knowledge into a competitive advantage, starting with the sectors that feel this burden most.
Abigail Kyei-Kwarteng
Founder
Phrova is currently in early development, with a pilot programme launching soon.
FAQ
Frequently asked questions
Everything you need to know about Phrova, the pilot and how the platform works.
Phrova is an AI-powered tender and compliance automation platform for UK SMEs. It organises your company documents into one knowledge hub and helps your team draft responses to tenders, procurement questionnaires, compliance documentation and ESG requirements — always with your team reviewing and approving the final output.
Spend less time managing compliance. Spend more time winning work.
Book a discovery call to see how Phrova could support your team, or apply to join the pilot programme.